2020 AGM

The upcoming annual general meeting (AGM) of NSWERA will be held at the Panthers Club, 132 Piper St, Bathurst. on Saturday 20nd Febuary 2021.

 Please find a copy of the previous AGM minutes (22 Feb 2020) HERE

 AGM Booklet  (Will be posted when available) 

  

Timetable;

11:30am - Registration for voting and renewal of memberships

12:30pm - 4:30pm - Annual General Meeting 

 6:30pm - 2020 Presentation and Dinner Dance

 

Agenda for AGM 

  • Confirm minutes of previous AGM
  • President's report
  • Secretary's report
  • Finanical report
  • Committee reports
  • Reappointment of Honorary (life) members and consideration of any new nominations
  • Election for committee vacancies
  • Notices of special resolution and motions
  • General Business

 

Attendance and voting

Any person can attend the meeting.  However, only senior financial members are entitled to vote.  If you were a Senior member for 2020 or have joined as a Senior member for 2021 you are entitled to vote.  You do not have to rejoin to participate in the meeting, but bring your 2020 membership card with you.

 

Proxy Votes

Each senior financial member who attends may hold up to five (5) proxy votes on behalf of other senior finanical members.  A copy of the proxy form can be found HERE

Proxy forms must be received by the Secretary at least 24 hours before the start of the meeting.  

Please note the contact details below;

The Secretary NSWERA

105 Langford Drive, Kariong NSW 2250

to arrive NO LATER THAN FRIDAY 19 FEBUARY 2021.  Please be sure to leave time for mail to arrive.

Alternatively, forms can be scanned and emailed to the Secretary at This email address is being protected from spambots. You need JavaScript enabled to view it. to arrive NO LATER THAN 12:30PM FRIDAY 19 February 2021.

 

Nominations for Committee

An election of the new committee will be conducted.  Anyone wishing to nominate must complete a nomination form.  Please include your name, membership number, a brief description of your involvement with endurance riding and reasons for seeking election to the committee.  Please ensure you sign the form.

Nominations forms must be received by the Secretary at least seven (7) days before the start of the meeting.

Please note the contact details below;

The Secretary NSWERA

105 Langford Drive, Kariong NSW 2250

to arrive NO LATER THAN FRIDAY 12 FEBRUARY 2021.  Please be sure to leave time for mail to arrive.

 

Alternatively, forms can be scanned and emailed to the Secretary at This email address is being protected from spambots. You need JavaScript enabled to view it. to arrive NO LATER THAN 12:30PM SATURDAY 13 FEBRUARY 2021

Nominations must be made by two (2) current Senior Members (quote membership numbers).  The nominee must be a current Senior Member and must give their consent.

Please note that there is no option to fax proxy or committee nominations forms this  year.

 

Nominations for Committee to be put on notice

There are five (5) positions up for election, each for a full two year term

Term ends February 2021 Term ends February 2022
Tony Warren Kerry Fowler-Smith
Noni Seagrim Peter Bice
Alamdar Dastani Kylie Jonkers
Jacque Wright Belinda Hopley 
Casual Vacancy Matthew Walker

 

If insufficient nominations are received to fill all vacancies, the people nominated as per rule 17.1 will be deemed elected and further nominations will be received from the floor at the AGM (NSWERA Constitution rule 17.2).  If insufficient further nominations are received, any remaining vacant positions will be deemed casual vacancies (rule 17.3).  The committee will attempt to fill any casual vacancies in accordance with rule 16.4).

If the nominations is equal to the number of vacancies, the people nominated will be deemed elected (rule 17.4).

If the number of nominations received prior to the meeting exceeds the number of vacancies, a ballot will be held at the meeting and the five people with the most number of votes will fill the vacancies (rules 17.5 and 17.6).

If further nominations are required to be taken at the meeting, and those nominations exceed the number required to fill the remaining vacancies, a ballot will be held.  In this case, the number of people required to fill the remaining vacancies with the most number of votes will be deemed elected (rule 17.5 and 17.6).

 

Notices of motions

Notices of motions need to received by the Secretary NO LATER THAN 31 DECEMBER 2020.  Form found HERE 

 

Nominations for Life Membership

Nominations must be made by at least two financial members in writing, accompanied by a detailed list of the proposed member’s contributions to the Association over an extended period of time. Nominations must be received by the Secretary NO LATER THAN 31 DECEMBER 2020 and will be sent to members in the AGM booklet.

 

Dinner

The meal will consist of a two course buffet with a choice of salads, hot dishes and desserts. Kids menu and Vegetarian options will be available.

Special dietary needs will be catered for. When making your booking, please advise any special dietary needs. The premises are licensed, so no B.Y.O.G.

Dinner price for adults is $36.00 per person, children $12.00.

Please RSVP before 10 February 2021 as final numbers need to be given to the venue.

Please send your dinner booking form and payment via one of the options on the form before 10 February 2021

 

Accommodation 

There are a number of motels/hotels in the Bathurst area:

Country Lodge Motor Inn: 145 William St, Bathurst NSW 2795 6331 4888 (This is one is closest to the venue)

The George Hotel - 201 George St, Bathurst NSW 2795 6331 3399

Bathurst Heritage Motor Inn - 102 Stewart St, Bathurst NSW 2795 6334 3433

Ben Chifley Motor Inn - 272 Stewart St, Bathurst NSW 2795 6331 5055

Bathurst Explorers Motel - 357 Stewart St, Bathurst NSW 2795 6331 2966

Littomore Hotels and Suites - 19 Charlotte St, Bathurst NSW 2795 6331 2211

Panorama Bathurst - 51 Durham St, Bathurst NSW 2795 6331 2666

Bathurst Motor Inn - 87 Durham St, Bathurst NSW 2795 6331 2222

 

Courtesy Bus

The Panthers Bathurst courtesy bus is available, bookings are required. Please call 6330 0600 to make a booking.

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