Events Calendar

NSW AGM
From Saturday 19 February 2022
To Sunday 20 February 2022

2021 Annual General Meeting Notice

Venue: Capital Country Holiday Park,

47 Bidges Road, Sutton, NSW

19 February 2022

Program

Saturday 19 February 2022

From 11.30 am Registration for voting and renewal of memberships

12.30pm – (approx.) 4.30 pm Annual General Meeting

6.30 pm – midnight 2021 presentation and dinner dance

Agenda for AGM

Confirm minutes of the previous Annual General Meeting

President’s report

Secretary’s report

Financial report

Committee reports

Election for committee vacancies

Notices of special resolutions and motions and nominations for life membership (if any)

Discussion items and SMC notices

General business

Attendance and voting

Any person can attend the meeting. However, only senior financial members are entitled to vote. If you were a Senior Member for 2021 or have joined as a Senior Member for 2022 you are entitled to vote. You do not have to rejoin to participate in the meeting but please bring your 2021 membership card with you.

Proxy votes

Each senior financial member who attends may hold up to five (5) proxy votes on behalf of other senior financial members. A copy of the proxy form is included in this newsletter.

Proxy forms must be received by the Secretary at least 24 hours before the start of the meeting. Please note the contact details below.

Mail proxy forms to The Secretary NSWERA, 109 Sandy Creek Rd Mt Vincent NSW 2323 to arrive no later than Friday 18 February 2022. Please be sure to leave time for mail to arrive. Alternatively, forms can be scanned and emailed to the Secretary at This email address is being protected from spambots. You need JavaScript enabled to view it. to arrive no later than 12.30pm Friday 18 February 2022.

Nominations for Committee

An election of the new committee will be conducted. Anyone wishing to nominate must complete a nomination form, a copy of the form is included in this newsletter. Please include your name, membership number, a brief description of your involvement with endurance riding and reasons for seeking election to the committee. Please sign the form.

Nomination forms must be received by the Secretary at least 7 days before the start of the meeting. Please note the contact details below.

Mail nomination forms to the Secretary NSWERA, 109 Sandy Creek Rd Mt Vincent NSW 2323, to arrive no later than Friday 11 February 2022. Please leave time for mail to arrive. Forms can be emailed to the Secretary at This email address is being protected from spambots. You need JavaScript enabled to view it. to arrive no later than 12.30pm Saturday 12 February 2022.

Please note that there is no option to fax proxy or committee nomination forms.

Nominations for the Committee to be put on notice.

Term ends February 2022

Term ends February 2023

Kylie Jonkers Noni Seagrim

Kerry Fowler-Smith Alamdar Dastani

Peter Bice ( resigned) Andrew Jonkers

Belinda Hopley Tony Warren

Matthew Walker ( resigned) John Howe

There are five positions up for election, each for a full two-year term.

Nominations must be made by two current Senior Members (quote membership numbers). The nominee must be a current Senior Member and must give his/her written consent. Nominations for election to the NSWERA Committee will be accepted by the Secretary up to seven (7) days before the date of the AGM (NSWERA Constitution rule 17.1).

If insufficient nominations are received to fill all vacancies, the people nominated as per rule 17(1) will be deemed elected and further nominations will be received from the floor at the Annual General Meeting (NSWERA Constitution rule 17.2). If insufficient further nominations are received, any remaining vacant positions will be deemed casual vacancies (rule 17(3)). The committee will attempt to fill any casual vacancies in accordance with rule 16(4)).

If the number of nominations received is equal to the number of vacancies, the people nominated will be deemed elected (rule 17.4).

If the number of nominations received prior to the meeting exceeds the number of vacancies, a ballot will be held at the meeting and the five people with the most number of votes will fill the vacancies (rules 17(5) and 17(6).

If further nominations are required to be taken at the meeting, and those nominations exceed the number required to fill the remaining vacancies, a ballot will be held. In this case, the number of people required to fill the remaining vacancies with the most number of votes will be deemed elected (rules 17(5) and 17(6).

Notices of motions

Notices of motions must be received by the Secretary no later than 31 December 2021 and will be sent to members in the AGM booklet.

Nominations for Life Membership

Nominations must be made by at least two financial members in writing, accompanied by a detailed list of the proposed member’s contributions to the Association over an extended period of time. Nominations must be received by the Secretary no later than 31 December 2021 and will be sent to members in the AGM booklet.

Venue/Accommodation

Capital Country Holiday Park, 47 Bidges Road, Sutton, NSW is just off the highway when entering Canberra via the Federal Highway.

The Holiday Park does not have a bistro, but lunch can be obtained at the Eaglehawk Hotel and breakfast from the Ibis Hotel, both within a 5min drive.

The Capital Country Holiday Park have 5 styles of Cabins to cater for all budgets:-

· Lake Villa $155

· Bungalow $145

· Rosella Villa $155

· Park Villa $125

All these prices are for up to 4 people, an extra $15 per head per night.

Country Cabin $100 only for 2 people Layouts and descriptions can be found on our website https://capitalcountryholidaypark.com.au/

Please let them know you are booking for the NSWERA AGM.

Phone: 02 6230 3433 Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Alternatively there are numerous accommodation options only a short drive away in Canberra.

Dinner

The AGM will be followed by dinner, cost and menu to be confirmed.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Location Canberra

NSW Sport and Recreation logo200

nsw npw 300

AERA Logo